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How to Manage Your Email Inbox: A Life-Saving Tip For Overcoming Email Overload


Are you overwhelmed by email? Over the past twenty years, email has become a staple way for us to communicate. But many of us feel like we’re drowning in it. We need to know how to manage our email inbox. This is part one of an eight-part series on how to manage your email inbox.

How to Manage Your Email Inbox: Only Check It Twice a Day

One of the best ways I have found to manage my email inbox is to check it only twice a day. Normally, I check my emails at around 9:30am and 4:30pm every day. These times are scheduled into my working day. This means I can focus on important work first thing before being hijacked by anything “urgent” in my email inbox. It also means I am not constantly toggling between checking emails and getting work done. Your emails are a notorious distraction from getting things done and multitasking does not work!

But What if My Inbox Contains Something Urgent?

When I suggest how to manage your email inbox by only checking it twice a day, this is the usual response I receive. My answer is that there are other ways for people to contact you urgently. They can pick up the phone or send a text, for example. If you let co-workers know that you manage your email inbox and your deep work by only checking it twice a day, they will begin to remember this, and use another communication channel if they need to contact you more urgently.

If you really are concerned that you may miss something urgent or important by only checking email twice a day, then you could always put an automatic reply on in your email client letting people know and asking them to contact you in other ways if something is urgent.


I am passionate about leaders (especially spiritual leaders) being as productive and effective as possible. Your ministry will have all the more impact if you can deal with administration efficiently and effectively. So now you know know one way to manage your email inbox, why not try out only checking it twice a day? And follow along for seven more tips on how to manage your inbox.

Photo by Solen Feyissa on Unsplash

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Rob Westwood-Payne

Hi - I'm Rob. I'm married to Gail and we have a handsome, cheeky cocker spaniel called Harley. I am a Christian leader, pastor and preacher. I am a Salvation Army officer leading a congregation in the south of England. I am a leadership and discipleship blogger and daily devotional podcast host.